SmartBase® — Achieve Greater Operational Visibility

SmartBase® centralises critical data, offering a unified Common Operating Picture (COP) for enhanced decision support and streamlined operations across your entire base.

From people and resources to locations and tasks, SmartBase® helps you manage, track, and forecast, ensuring you stay ahead of the curve.

Why SmartBase® is the Future of Operational Management

SmartBase® integrates data from every corner of your operation into one central hub, giving you the power to track, manage, and optimise your resources more effectively.

Whether you’re overseeing personnel qualifications, equipment readiness, or mission-critical tasks, SmartBase® ensures you have control and visibility.

• Save time with event templates for recurring tasks.
• Stay informed with real-time status updates across your operation.
• Manage resources and track skills, qualifications, and currencies to ensure readiness.
• Centralised control of people, assets, and locations for streamlined decision-making.

Key Features

SmartBase® combines powerful functionality with an intuitive interface to streamline operations, enhance collaboration, and provide real-time decision support. Designed to address the modern challenges of operational management, SmartBase® empowers your team with the tools they need to work efficiently and make informed decisions, all within a centralised hub.

• Manage People and Resources:
  SmartBase® provides a simple way to assign your people to tasks and see any scheduling conflicts. Resources can be the ‘subject’ of an event or can be assigned to a task as a required component needed to complete a work package.

• Event Templating:
  Reoccurring or complex events can be saved as templates with all the associated staff, assets, sub-tasks, scheduled time and briefing information included.

• Status Updates in Real-Time:
  Stay informed with real-time updates immediately and understand the impact of changes on your tasks promptly, giving you the flexibility to make changes and stay in the loop.

• Real-Time Notifications:
  The system will let you know if an event you’re assigned to changes status. A feed of all activity ensures you can keep track of the communication associated with each event for traceability.

• Planned vs Actual Reporting:
  The reporting compares intended outcomes with real results across schedules, quality, and resources. It increases operational readiness by enabling early problem detection, optimising resource allocation, and driving process improvements through systematic variance analysis. 

• Clear Timeline Perspective:
  Gain a high-level event overview through the timeline view. Choose single or split mode, toggling between groups, people, assets, or locations for efficient workload management.
  
• FlightPRO® Integration:
  Combine FlightPRO® benefits with SmartBase® and access FlightPRO® strip data, including strip types and hover pop-ups for situational awareness.

Customer Challenges We Solve

Disconnected Silos

Many organisations rely on outdated systems that create silos of information, making communication and collaboration difficult. This leads to miscommunications, scheduling conflicts, and safety risks.

SmartBase® Solution: By centralising data, SmartBase® ensures that relevant information flows seamlessly across systems and departments, improving interoperability and enabling well-coordinated responses.

Lack of Visibility

Without a unified view of operations, it’s difficult to track personnel, assets, and progress. This lack of visibility increases the risk of errors and accidents, especially in high-stakes environments.

SmartBase® Solution: Real-time updates and centralised control of people, resources, and locations give you an instant, clear view of everything happening across your base, improving safety and decision-making.

Inability to Forecast and Plan Effectively

Planning and resource allocation become a challenge when data is fragmented or difficult to access. Outdated systems make it hard to forecast and allocate resources in real time, leading to inefficiencies.

SmartBase® Solution: With a central dashboard and real-time insights, SmartBase® allows you to forecast operations effectively and make informed decisions, optimising resources and improving long-term planning.

Skill Management Gaps

Managing personnel qualifications, skills, and certifications across their career lifecycle can be cumbersome, especially with legacy systems that don’t integrate easily with HR or training management tools.

SmartBase® Solution: SmartBase® offers centralised management of personnel qualifications and skills, ensuring your team is always mission ready. It optimises workforce capabilities and simplifies tracking, reducing gaps and increasing availability.

Systems Mismatch

Many organisations struggle with a mismatch between their advanced operational tools and outdated software that doesn’t integrate smoothly, creating inefficiencies and friction.

SmartBase® Solution: SmartBase® is designed to integrate seamlessly with your existing systems, eliminating the need to overhaul your entire infrastructure. Its modular design allows you to upgrade incrementally while maintaining system continuity.

Secure, Trusted, Reliable.

With over 30 years of experience, SmartBase® is trusted by defence forces, aviation organisations, and emergency services worldwide. Our solutions are built to the highest standards of security, ensuring that your critical operations are always safe, compliant, and ready for the future.

SmartBase®: The Next Generation of Decision Support

SmartBase® transforms how your base operates. By centralising data and offering actionable insights, it ensures every decision is informed and every task is optimised. The future of operational readiness is here—connect your team, assets, and resources like never before.

Secure, Trusted, Reliable.

With over 30 years of experience in mission-critical environments, Ocean Software is trusted by organisations across defence forces, aviation, and emergency services in more than 15 nations.

We deliver end-to-end solutions that seamlessly connect planning, operations, and execution. By working closely with our customers, we ensure each solution meets their unique requirements — backed by exceptional service, long-term partnership, and integrations with leading technology providers.